Regardless, this can happen at some very inopportune times for your gaming group. If your last episode ended with a dramatic cliffhanger, it can be very frustrating when a player suddenly drops out of the next session.
I have experienced my fair share of cancellations and missing players. Fortunately, these adversities have only driven me to develop better skills at working around the absences at my game table and keeping the campaign on track. When I handle the players' temporary departure, I prefer to find a way to remove the character from the action temporarily if possible. If I gave that character to another player or used them as an NPC, I would need to make sure that the character wouldn't be placed in serious jeoparady. It would be unfair to let a player character come to harm when their player is not present. So instead I need to find ways to explain why the PC has been taken out of the action.
Here are a few of my favorite tricks for explaining a player character's sudden disappearance from the adventuring scene. Most of them are based around the current context of their character within the adventure. The explanation should ideally make sense based on the state of this individual character and what they might be doing while their player is gone. The DM or another player will probably need to volunteer to role-play the character for a scene or two to establish what they are doing during the episode.
Has the character been hurt in the previous session? You can easily justify their absence as being part of a process of recovery. Even if a healer can restore their hit points with a touch... for narrative purposes it might require hours or days of bed rest before the character is ready to hit the road once again.
Has the character recently been embroiled in some personal drama? This kind of situation could justify a temporary departure from the group in order to explore these new developments. After being 'off-screen' for a session or two, they may then return with new information or story material to progress things along. This time spent away from the group doesn't have to be described in detail, but you can summarize what happened during this period when the player returns.
If your game session begins in the middle of an encounter or a dungeon delve, even more creative solutions are in order. Don't worry about bending the rules to have an absent player's character conveniently knocked out right before a fight. If there is a narrative need for it, just assume it can happen. Additionally, a character might be beset by any number of unexpected inconveniences. From suddenly passing into a mystic vision quest to being enchanted into a hypnotic haze.
Could the character have another reason for being absent? Maybe they remove themselves from an encounter due to a conflict of interest with the party's enemies? Maybe they temporarily lose hope in the mission? Whatever the case, try to be sure that it is an explanation that the missing player would agree with. Don't make it humiliating or harmful to the player or character. There is no need to punish a PC for missing a session.
When more than one player is absent, it works best to integrate these missing characters into a single explanation. Maybe two players are running errands in the local marketplace together, or maybe one is tending to the wounds of the other. If half your party can't make it, it might be a good idea to run a one-shot or sidequest instead of your main campaign. After all, a good group works best when they are at their full complement.
It may be rough going sometimes, but figuring out how to fill in these gaps in the story and work around adversity is how you hone your creative skills as a game master and story teller. Don't let yourself get discouraged next time you see an empty seat, take it as what it is... a test of your narrative instincts!
Happy ventures!
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